Minutes of the Board of Trustees
Hartland Public Library
April 11, 2018
Present: Beth Clark, Secretary; Elwin Littlefield, Treasurer; Nick Berry, Librarian; Helene Libby; Kathy Kimball; Christy Littlefield; Helen Gallagher; Donna Dyrek, and John Clark. Excused: Wayne Libby
Call to Order: The meeting was called to order at 6:33 pm by Trustee John Clark acting in place of the Chairperson.
Secretary’s Report: See attached. The Secretarys report was approved as presented with the correction of Frank “Wiltuck” instead of “Wilson.” A thank you note was sent to Laurie ONeil for an additional $100 donated in memory of Richard Barbieri. Leaves were added to the giving tree in honor of Rita Barbieri and to thank Frank Wiltuck for the time he donated in the audit process.
Treasurer’s Report: See attached. The audit is almost complete. Elwin will continue in the position of treasurer until Mark Brooks can take over.
Librarian’s Report: See attached. Dungeons and Dragons has started up again with 2 groups. There are eight participants in the teen group and six in the adult group. The Barbieri collection is growing with books added on organic gardening, beekeeping, and others. John Clark offered to see if he could obtain more juvenile nonfiction at the Maine State Library. Summer reading sign-up is June 18th.
Friends of the Library: See attached.
Grant Application: We now have access to Grant Station, a computer program which helps find grants that apply to the specific needs of the library. John will continue to work on the Dollar General Grant. The Friends were not successful in their application for a MSL grant for a mural for the childrens area.
Town Bicentennial Celebration: 2020 is also the state bicentennial. Suggestions offered included Hartland Reads, a year of giving, children dressing as story book characters for the parade, a mural or ceiling tiles for the community room that depict Hartlands history, helping to collect oral histories, display of library memorabilia, information about what books were popular in various decades, a historical look at reading including what books were banned from the library.
New Board Members: John replaced Janet Stedman. Christy Littlefield will submit her letter of resignation. Elwin will continue as treasurer until Mark Brooks can take over. We will have three openings on the Board as Karen McGradys position has not yet been filled. It was suggested we add Mark Kantor to the list of potential Board members and approach Elise and Rusty Wilson to see if they are willing.
Librarian’s evaluation: Wayne, Elwin, Beth, and John Clark agreed to serve. Others may add input and attend the meeting if desired. Nick will respond to the areas of improvement from last years evaluation and provide goals for the upcoming year before the committee meets. It was recommended that these be submitted in two weeks.
Library Future: John gave a summary of where the town stands in terms of the currently closed elementary school. If KVCAP decides to use the building for senior housing, it might be beneficial to move the library there as there will be a captive audience of both seniors and children using the community center. Space and loss of control of the library were raised as questions/concerns.
Other: Nick expressed concern about whether the cost of a library card was too expensive for some families. He has heard the most from people from Palmyra.
Palmyra will reimburse its residents for the cost of the card but this is not always easy. Newport charges $25 and $15 for seniors. Pittsfield is $25 and $10 for students. Hartland is $30 for a family. It was noted that our cost is not excessive compared to other things families may purchase. Good value for the cost. No action at this time.
Next meeting: The meeting adjourned at 7:33 pm. The next meeting will be held on Wednesday, July 11, 2018 at 6:30 pm at the library.
Respectfully Submitted, Beth Clark, Secretary